Event Photography Shot List Template

A good shot list is your photographer's roadmap. This template covers every type of event — adapt it for yours in minutes.

How to Use This Shot List Template

Copy this template, remove sections that don't apply to your event, customize the specifics, and share with your photographer 5–7 days before the event. Mark your top 5 priorities clearly — these are the shots the photographer should capture at all costs, even if time gets short.

Universal Opening Shots (All Events)

• Venue exterior before guests arrive
• Venue interior overview before guests arrive
• Registration or entry area with staff
• Branded signage and decor details
• Food and beverage setup details

Guest and Arrival Shots

• First guests arriving
• Guest registration / check-in moments
• Greeting by host or leadership
• Name/profile: [LIST VIP NAMES] arriving
• Networking candids during reception period

Program and Formal Moments

• Opening remarks by [NAME/TITLE]
• Keynote or main presentation
• Award presentation: [AWARD NAME] to [RECIPIENT]
• Q&A and audience interaction moments
• Any demonstrations or product moments

People Priorities

• [NAME]: must appear in at least 3 photos
• [NAME + NAME]: together in at least one image
• All executive or leadership team members
• Sponsor representatives at sponsor display

Group Photos

• Executive team group photo
• Department group photos: [LIST DEPARTMENTS]
• Full attendee group photo (schedule for [TIME])
• Committee or organizing team photo

Closing and Exit Shots

• Award recipient with award
• Final speaker remarks
• Networking during post-program period
• Venue overview as event winds down
• Any notable departures or closing moments

Make Your Shot List Digital

When you post your event on ProShoot.io, you can share your shot list directly with candidate photographers as part of the booking process. This helps you find the right photographer and ensures everyone starts on the same page.